How to find a good caterer for your event

Image: Sasha on Unsplash

Food is hands-down one of the most important aspects of any party. It’ll be gossiped among your guests, Instagrammed or uploaded on Snapchat, and will probably eat up quite a portion of your budget, so it better be worth your while.

When it comes to choosing the caterer, it’s important to keep these tips in mind so you don’t end up burning a hole in your wallet.

Research

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You want to find caterers who are near you to reduce the chances of them getting lost in the area while doing the food delivery.

If they get lost, it won’t be easy trying to keep a room full of hungry people at bay while screaming directions on your phone.

Read up on reviews left by previous customers to get an idea of the service you’ll be receiving.

Another great way to do research is via word of mouth, which is always a good choice as you personally know the reviewer and often share the same taste.

Proper research will narrow down your search for a good caterer because you’ll know they follow through on their promises and can expect the same level of service as they have given someone else.

Or if you really want to save time – just reach out to one of our catering experts on Kaodim. All you have to do is submit a request online or via the app and free quotes and profiles will be sent to you to compare.

Capability of caterer

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Sure, these caterers might have a gorgeous portfolio, but have they done an event like yours?

Just because they did an amazing job at your friend’s five-year-old daughter’s birthday party doesn’t mean they’ll be great for your Christmas dinner party.

Don’t hesitate to ask the caterer about similar events they have done before. It’s not about distrusting them – it’s just to make sure that you’re on the same page.

To you, a beach-themed party could mean food served on floats, exotic themed drinks in coconuts, waiters dressed in floral shirts. To a caterer it might just mean sticking an umbrella in the food and drinks.

Save yourself the disappointment and don’t sign a contract with your head in the clouds. Be clear about everything.

Flexibility of caterer

Any half-decent caterer will have several menu options so you’ll have plenty to choose from.

However, some can be a little a sticky if you ask them to fine-tune the menu to better serve your purposes. Make no mistake about it, this is your event.

Don’t change your plans to accommodate your caterer – they should have the flexibility to customise their menu to suit your needs.

Also, don’t be afraid to request for a food tasting session. There’s no better way to be certain that that’s how you want the food to taste and what the presentation will be like on the event day.

Reliability of caterer

Planning an event is certainly not an easy task. There are so many people to coordinate with and you might lose track on what has been agreed on.

Trust in your caterer and the binding of a promise is well and good but nothing beats the written word in black and white followed by the signature on the dotted line.

Be sure that your caterer gives you a contract and that everything from the price down to what the waiters will be wearing is clearly stated in the contract.

You might have started off negotiations for an event with 200 people in mind but in the end, decided to downscale to a cosy 40 instead, but your caterer arrives on the day to feed five times the number of people at your party.

Not only are you left with more food than your stomachs can handle but you have a hefty bill to boot. Having a contract that clearly states everything will ease your mind and serve as insurance should something go wrong.

Accountability of caterer

Speaking of insurance, even the best-laid plans have a way of unravelling – what if you need to cancel your party at the last minute? Are you still expected to pay the full amount or can you get your money back? What happens to your deposit money?

These are all questions that should be answered in that all-important contract. Make sure you ask about your caterer’s cancellation policy from the very beginning and ensure that it is stated in the contract.

Some caterers will be willing to give back a portion of the money but keep some (usually the deposit) as they could have booked someone else had it not been for your event.

However, there are some caterers that do not accommodate cancellations and will keep the money in its entirety.

So, if you aren’t 100% sure about your event, go with caterers that have a money-back cancellation policy.

This article first appeared in kaodim.com

One of Southeast Asia’s fastest growing local services platform, Kaodim connects users to dependable and professional local service providers – fast and hassle-free. With the Kaodim app, users can access professional services for home renovation, office cleaning, and much more.