Illnesses like Covid-19 can threaten much more than physical health. In the context of a public health emergency, they can mean low productivity or a loss of efficiency in the workplace due to the interruption of office work and commutes and the cancellation of meetings.
In the words of Guillermo Bracciaforte, co-founder of Workana, last March: “My responsibility as head of a company is to watch over the safety of my teams while monitoring the company’s productivity.
“But I am very conscious of Workana’s advantage: we are hybrids. This means that over 60% of the company works from somewhere other than the office.
“For almost eight years we have been preparing and training for this digital machine to work perfectly, in a complex puzzle where every piece is essential: people, culture, processes, technology and strategy.”
How can a concept like remote work be the answer?
Back in March, Bracciaforte commented that many companies had announced they were implementing remote work strategies. Such was the case for Twitter, Nike, Nestlé – well-known global companies.
It is very likely that most companies had already been evaluating or working on flexible work, remote work, work from home or Flex Fridays.
In this case, remote work would be much easier to implement since there were established processes, common codes, training and even basic supplies such as software or hardware.
On the other hand, if remote work is implemented without a brief planning period, it could involve greater effort or even reduced productivity if the expected results are not achieved.
Remote work is not easy — it requires having a plan and making several things clear, using clear, constant and transparent communication.
- Training for remote work tools: Documents on the cloud, calendars, virtual meetings, slack – the amount of time a task can be delayed without affecting the deadlines of other subsequent tasks – project managers such as Asana or Trello or ProjectManager.com.
The tools are intuitive to use, but they still take time and, even more importantly, need a process for their use in a particular company. That process does not come with the tool.
- Clarifying how work will be done: tasks, products, processes, schedules, deliveries and meetings.
- Getting help from teams with experience in remote work: Workana offers orientation so companies can take their first steps toward remote work, get access to help from freelance professionals or put together a contingency plan with extended capabilities.
- Support: a lot of effort on the part of team leaders to facilitate this change. Constant communication, follow-up, team meetings and feedback.
It is worth saying that although companies may work with the whole team in the same office, it is important to create operational, organisational and communication habits that will prepare workers to go to the next level at the company, which will surely be remote work.
If the company still is not implementing remote work initiatives, it is a good time to start analysing it, whether it be one day of home office, a Flex Friday, remote work on demand or 100% remote — without losing productivity or efficiency along the way.
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